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Admin & Finance

Admin & Finance

Like Construction Trades, there are so many job positions which may fall under Administration and Financial fields, we can assist in recruiting Administrative Assistants; Office Assistants including Supervisors; Management Positions, Accountants and Bookkeepers.

Please visit the associated link to see more details.

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Administrative Assistants

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Administrative assistants perform some or all of the following duties:

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy 
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations 
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information to support research activities
  • May supervise and train office staff in procedures and in use of current software.
  • May organize conferences

The following list represents the list of common job titles that belong to the grouping: Administrative assistants (NOC 1241)

  • administrative assistant
  • administrative assistant - office
  • administrative secretary
  • appointment secretary
  • church secretary
  • contracts secretary
  • executive secretary (except legal and medical)
  • finance secretary
  • human resources secretary
  • loans and grants administrative assistant
  • office administrative assistant
  • personal secretary
  • private secretary
  • recording secretary
  • sales secretary
  • school secretary
  • secretary, church
  • secretary-clerk
  • secretary (except legal and medical)
  • secretary, school
  • taxation service secretary
  • technical secretary

Employment requirements are prerequisites generally needed to enter an occupation.

  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required. 
Some provinces and territories regulate certain professions and trades while others do not. If you have a licence to work in one province, your licence may not be accepted in other provinces or territories. Consult the table below to determine in which province or territory your occupation/trade is regulated.

  • Location

    Regulation

  • Alberta

    Regulated (compulsory)

  • British Columbia

    Regulated (compulsory)

  • Manitoba

    Regulated (compulsory)

  • New Brunswick

    Regulated (compulsory)

  • Newfoundland and Labrador

    Regulated (voluntary)

  • Northwest Territories

    Regulated (compulsory)

  • Nova Scotia

    Regulated (compulsory)

  • Nunavut

    Regulated (voluntary)

  • Ontario

    Regulated (voluntary)

  • Prince Edward Island

    Regulated (voluntary)

  • Québec

    Regulated (compulsory)

  • Saskatchewan

    Regulated (voluntary)

  • Yukon

    Regulated (voluntary)

SEND US YOUR REQUIREMENTS

Complete the Job Description form, and submit to our professional staff, you will be contacted within 2 business days by our company with a solution.

Apply Today

Office Assistants & Supervisors

General office support workers prepare correspondence, reports, statements and other material, operate office equipment, answer telephones, verify, record and process forms and documents such as contracts and requisitions and perform general clerical duties according to established procedures. They are employed in offices throughout the public and private sectors.

General office support workers perform some or all of the following duties:

  • Prepare correspondence, reports, statements, forms, presentations, applications and other documents from notes or Dictaphone
  • Respond to telephone, in person or electronic enquiries or forward to appropriate person
  • Provide general information to staff, clients and the public regarding company or program rules, regulations and procedures
  • Photocopy and collate documents for distribution, mailing and filing
  • Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials 
  • Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
  • Process incoming and outgoing mail, manually or electronically
  • Send and receive messages and documents using fax machine or electronic mail
  • Assist with administrative procedures such as budget submissions, contracts administration and work schedules
  • Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
  • May perform basic bookkeeping tasks such as preparing invoices and bank deposits
  • May sort, process and verify receipts, expenditures, forms and other documents
  • May organize the flow of work for other office support workers

The following list represents the list of common job titles that belong to the grouping: General office support workers (NOC 1411)

  • address forms clerk
  • administrative clerk
  • aircraft records clerk
  • auction clerk
  • bill sorter
  • board marker, grain quotations
  • broadcast clerk
  • bus terminal clerk 
  • card filer
  • classification clerk
  • classification clerk, records
  • clerical assistant
  • clerk, aircraft records
  • clerk, classification
  • clerk, general office
  • clerk, meter records
  • clerk, records
  • clerk, records classification
  • clerk-stenographer
  • clerk, technical records
  • correspondence filing clerk
  • course co-ordinator
  • credit card authorization clerk
  • dietetics office clerk - hospital
  • documents clerk
  • drawings filing clerk
  • file and classification clerk
  • file clerk
  • filing clerk
  • film filing clerk
  • float clerk
  • general office clerk
  • general office worker
  • grain quotations board marker
  • health information clerk
  • health records clerk
  • hospital records clerk
  • information and records clerk
  • junior office clerk
  • mail order clerk
  • mail order filler
  • map clerk
  • medical records clerk
  • meter records clerk
  • municipal office clerk
  • office administration clerk
  • office assistant
  • office clerk
  • office machine operator
  • operator, office machines
  • order transcriber
  • plate filing clerk
  • police station clerk
  • records classification clerk
  • records clerk
  • records filing-system clerk
  • records management clerk
  • records support clerk
  • relief clerk
  • road clerk
  • road maintenance clerk
  • subscription clerk
  • technical records clerk
  • ticket preparer - manufacturing
  • typist
  • unit clerk
  • utilities clerk
  • utility clerk
  • ward clerk - hospital
  • warranty clerk
  • word processor clerk

Employment requirements are prerequisites generally needed to enter an occupation.

  • Completion of secondary school is usually required.
  • Completion of secondary school or college business or commercial courses is usually required.
Some provinces and territories regulate certain professions and trades while others do not. If you have a licence to work in one province, your licence may not be accepted in other provinces or territories. Consult the table below to determine in which province or territory your occupation/trade is regulated.

  • Location

    Regulation

  • Alberta

    Non-regulated

  • British Columbia

    Non-regulated

  • Manitoba

    Non-regulated

  • New Brunswick

    Non-regulated

  • Newfoundland and Labrador

    Non-regulated

  • Northwest Territories

    Non-regulated

  • Nova Scotia

    Non-regulated

  • Nunavut

    Non-regulated

  • Ontario

    Non-regulated

  • Prince Edward Island

    Non-regulated

  • Québec

    Non-regulated

  • Saskatchewan

    Non-regulated

  • Yukon

    Non-regulated

SEND US YOUR REQUIREMENTS

Complete the Job Description form, and submit to our professional staff, you will be contacted within 2 business days by our company with a solution.

Apply Today

Management Positions

Administrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and co-ordinate acquisition of administrative services such as office space, supplies and security services. They are employed throughout the private and public sectors. Administrative officers who are supervisors are included in this group.

Administrative officers perform some or all of the following duties:

  • Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
  • Carry out administrative activities associated with admissions to post-secondary educational institutions
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation 
  • Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services 
  • Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes 
  • Assist in preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • May supervise records management technicians and related staff.

The following list represents the list of common job titles that belong to the grouping: Administrative officers (NOC 1221)

  • access to information and privacy officer
  • access to information officer
  • administration analyst
  • administration officer
  • administration services co-ordinator
  • administrative analyst
  • administrative co-ordinator
  • administrative officer
  • administrative planning officer
  • administrative services co-ordinator
  • administrative services officer
  • administrative support officer
  • administrative technician
  • administrator, reserve
  • admissions officer, post-secondary educational institution
  • band administrator bilingual services co-ordinator 
  • budget analyst
  • business representative - club, lodge or society
  • business services officer
  • chief invigilator
  • civil emergency measures officer
  • claims officer
  • communications service co-ordinator
  • co-ordinator, bilingual services
  • co-ordinator, office services
  • Crown assets distribution officer
  • documentation and projects analyst
  • exam invigilator, post-secondary institution
  • exam proctor, post-secondary institution
  • exam supervisor, post-secondary institution
  • financial aid officer
  • financial assistance co-ordinator - college or university
  • financial assistance officer
  • forms management officer
  • freedom of information officer
  • immigrant investors program co-ordinator
  • implementation officer
  • lease administration supervisor
  • liaison officer
  • management planning officer
  • Native band administrator
  • Native reserve administrator
  • non-technical project manager
  • office administrative technician
  • office administrator
  • office automation administrator
  • office automation co-ordinator
  • office automation technician
  • office co-ordinator
  • office manager
  • officer, access to information and privacy
  • officer, civil emergency measures
  • office services co-ordinator
  • official languages co-ordinator
  • ombudsman officer
  • operating officer - administration
  • operational officer - administration
  • operations officer - administration
  • organization and productivity project manager
  • organization and productivity project officer
  • parking co-ordinator
  • planning officer
  • preliminary press planner
  • prepress planner - publishing
  • privacy officer
  • project administration officer
  • project manager - non-technical
  • public trustee
  • records analyst - access to information
  • regional services chief
  • relocation commissioner
  • reserve administrator
  • student aid officer
  • student assistance officer
  • surplus assets officer
  • technical assistant - office support
  • test administrator
  • testing co-ordinator
  • testing supervisor
  • university admissions officer

Employment requirements are prerequisites generally needed to enter an occupation.

  • Completion of secondary school is required.
  • A university degree or college diploma in business or public administration may be required.
  • Experience in a senior clerical or executive secretarial position related to office administration is usually required.
  • Project management certification may be required by some employers.
Some provinces and territories regulate certain professions and trades while others do not. If you have a licence to work in one province, your licence may not be accepted in other provinces or territories. Consult the table below to determine in which province or territory your occupation/trade is regulated.

  • Location

    Regulation

  • Alberta

    Non-regulated

  • British Columbia

    Non-regulated

  • Manitoba

    Non-regulated

  • New Brunswick

    Non-regulated

  • Newfoundland and Labrador

    Non-regulated

  • Northwest Territories

    Non-regulated

  • Nova Scotia

    Non-regulated

  • Nunavut

    Non-regulated

  • Ontario

    Non-regulated

  • Prince Edward Island

    Non-regulated

  • Québec

    Non-regulated

  • Saskatchewan

    Non-regulated

  • Yukon

    Non-regulated

SEND US YOUR REQUIREMENTS

Complete the Job Description form, and submit to our professional staff, you will be contacted within 2 business days by our company with a solution.

Apply Today

Accountants

Financial auditors examine and analyze the accounting and financial records of individuals and establishments to ensure accuracy and compliance with established accounting standards and procedures. Accountants plan, organize and administer accounting systems for individuals and establishments. Articling students in accounting firms are included in this unit group. Financial auditors and accountants are employed by auditing and accounting firms throughout the private and public sectors, or they may be self-employed.

Financial auditors perform some or all of the following duties:

  • Examine and analyze journal and ledger entries, bank statements, inventories, expenditures, tax returns and other accounting and financial records, documents and systems of individuals, departments within organizations, businesses or other establishments to ensure financial recording accuracy and compliance with established  accounting standards, procedures and internal controls 
  • Prepare detailed reports on audit findings and make recommendations to improve individual or establishment's accounting and management practices
  • Conduct field audits of businesses to ensure compliance with provisions of the Income Tax Act, Canadian Business Corporations Act or other statutory requirements
  • May supervise other auditors or professionals in charge of accounting within client's establishment.

Accountants perform some or all of the following duties:

  • Plan, set up and administer accounting systems and prepare financial information for individuals, departments within organizations, businesses and other establishments
  • Examine accounting records and prepare financial statements and reports
  • Develop and maintain cost finding, reporting and internal control procedures
  • Examine financial accounts and records and prepare income tax returns from accounting records
  • Analyze financial statements and reports and provide financial, business and tax advice
  • May act as a trustee in bankruptcy proceedings
  • May supervise and train articling students, other accountants or administrative technicians.

The following list represents the list of common job titles that belong to the grouping: Financial auditors and accountants (NOC 1111)

  • accountant
  • accountant-controller
  • accountants supervisor
  • accounting controller
  • analyst-accountant
  • assistant controller
  • auditor-CA (chartered accountant)
  • auditor-chartered accountant (CA)
  • auditor - finance
  • auditors supervisor
  • audit unit head - taxation
  • bank branch accountant
  • bank reserves auditor
  • bankruptcy trustee
  • branch accountant, bank
  • budget accountant
  • CA (chartered accountant)
  • CA (chartered accountant) student
  • certified general accountant (CGA)
  • certified management accountant (CMA)
  • CGA (certified general accountant)
  • chartered accountant (CA)
  • chartered accountant (CA) student
  • chief accountant
  • claims accountant
  • CMA (certified management accountant)
  • computer audit specialist
  • cost accountant
  • cost accounting supervisor
  • departmental accountant
  • division controller - accounting
  • field auditor - finances
  • financial accountant
  • financial auditor
  • financial control officer
  • general accountant
  • income tax adjuster
  • income tax adviser
  • income tax consultant
  • income tax expert
  • income tax investigator
  • income tax specialist
  • industrial accountant
  • industrial auditor
  • intermediate accountant
  • internal auditor
  • internal auditor - finances
  • internal auditors supervisor - finances
  • internal audit project manager
  • internal audit supervisor - finances
  • machine processing accountant
  • management accountant
  • management accounting chief
  • manufacturing accountant
  • officer, financial control
  • plant accountant
  • plant controller
  • production accountant
  • project accountant
  • property accountant
  • public accountant
  • public accountants chief
  • public accountants supervisor
  • reinsurance analyst
  • rulings officer, taxation
  • sales auditor - finances
  • senior accounting analyst
  • senior cost accountant
  • senior intern auditor
  • supervisor, accountants
  • supervisor, auditors
  • supervisor, cost accounting
  • supervisor, internal audit - finances
  • supervisor, internal auditors - finances
  • supervisor, public accountants
  • tax accountant
  • tax adviser
  • tax analyst
  • taxation rulings officer
  • tax auditor
  • tax consultant
  • tax evaluator
  • tax examiner
  • tax expert
  • tax specialist

Employment requirements are prerequisites generally needed to enter an occupation.

  • Chartered accountants require a university degree and Completion of a professional training program approved by a provincial institute of chartered accountants and, depending on the province, either two years or 30 months of on-the-job training and Membership in a provincial Institute of Chartered Accountants upon successful  completion of the Uniform Evaluation (UFE). 
  • Certified general accountants and certified management accountants require a university degree and Completion of a training program approved by the Society of Certified General Accountants or Society of Management Accountants and several years of on-the-job training and Certification by the Certified General Accountants  Association or the Society of Management Accountants. 
  • Auditors require education, training and recognition as indicated for chartered accountants, certified general accountants or certified management accountants and some experience as an accountant. 
  • Auditors may require recognition by the Institute of Internal Auditors.
  • To act as a trustee in bankruptcy proceedings, auditors and accountants must hold a licence as a trustee in bankruptcy.
  • Licensing by the provincial or territorial governing body is usually required for accountants and auditors practising public accounting
Some provinces and territories regulate certain professions and trades while others do not. If you have a licence to work in one province, your licence may not be accepted in other provinces or territories. Consult the table below to determine in which province or territory your occupation/trade is regulated.

  • Location

    Regulation

  • Alberta

    Regulated (compulsory)

  • British Columbia

    Regulated (compulsory)

  • Manitoba

    Regulated (compulsory)

  • New Brunswick

    Regulated (compulsory)

  • Newfoundland and Labrador

    Regulated (compulsory)

  • Northwest Territories

    Regulated (compulsory)

  • Nova Scotia

    Regulated (compulsory)

  • Nunavut

    Regulated (compulsory)

  • Ontario

    Regulated (compulsory)

  • Prince Edward Island

    Regulated (compulsory)

  • Québec

    Regulated (compulsory)

  • Saskatchewan

    Regulated (compulsory)

  • Yukon

    Regulated (compulsory)

SEND US YOUR REQUIREMENTS

Complete the Job Description form, and submit to our professional staff, you will be contacted within 2 business days by our company with a solution.

Apply Today

Bookkeepers

Accounting technicians and bookkeepers maintain complete sets of books, keep records of accounts, verify the procedures used for recording financial transactions, and provide personal bookkeeping services. They are employed throughout the private and public sectors, or they may be self-employed.

Accounting technicians and bookkeepers perform some or all of the following duties:

  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
  • Post journal entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and prepare financial statements
  • Calculate and prepare cheques for payrolls and for utility, tax and other bills
  • Complete and submit tax remittance forms, workers' compensation forms, pension contribution forms and other government documents 
  • Prepare tax returns and perform other personal bookkeeping services
  • Prepare other statistical, financial and accounting reports.

The following list represents the list of common job titles that belong to the grouping: Accounting technicians and bookkeepers (NOC 1311) 

  • accounting bookkeeper
  • accounting technician
  • bookkeeper
  • bookkeeping clerk
  • budget officer
  • finance officer
  • financial officer
  • senior bookkeeper

Employment requirements are prerequisites generally needed to enter an occupation.

  • Completion of secondary school is required.
  • Completion of a college program in accounting, bookkeeping or a related field or Completion of two years (first level) of a recognized professional accounting program (e.g., Chartered Accounting, Certified General Accounting) or Courses in accounting or bookkeeping combined with several years of experience as a financial or accounting clerk are required. 

Source: National Occupational Classification 2011 - ESDC

Some provinces and territories regulate certain professions and trades while others do not. If you have a licence to work in one province, your licence may not be accepted in other provinces or territories. Consult the table below to determine in which province or territory your occupation/trade is regulated.

  • Location

    Regulation

  • Alberta

    Non-regulated

  • British Columbia

    Non-regulated

  • Manitoba

    Non-regulated

  • New Brunswick

    Non-regulated

  • Newfoundland and Labrador

    Non-regulated

  • Northwest Territories

    Non-regulated

  • Nova Scotia

    Non-regulated

  • Nunavut

    Non-regulated

  • Ontario

    Non-regulated

  • Prince Edward Island

    Non-regulated

  • Québec

    Non-regulated

  • Saskatchewan

    Non-regulated

  • Yukon

    Non-regulated

SEND US YOUR REQUIREMENTS

Complete the Job Description form, and submit to our professional staff, you will be contacted within 2 business days by our company with a solution.

Apply Today